Administration Assistant

An Administration Assistant at LSF Global plays a vital role in ensuring the smooth day-to-day operations of the business. This role supports business administration, finance coordination, client communication, and team operations while maintaining high standards of organization, accuracy, and professionalism. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Required Skills

• Minimum 2 years of experience in Administration, Office Management, Executive Support, or a similar role
• Excellent verbal and written communication skills in English and Cantonese (Mandarin is an advantage)
• Strong organizational and time-management abilities
• Excellent interpersonal and client relationship management skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and collaboratively within a team
• Strong problem-solving and coordination skills

Good to Have

• Experience supporting finance, accounting, or business administration functions
• Familiarity with invoicing, expense tracking, and document management
• Experience coordinating with auditors, accountants, or external vendors
• Knowledge of Hong Kong business compliance and administrative processes
• Experience using CRM, project management, or accounting software
• Previous experience in a consulting, professional services, or corporate environment

Key Responsibilities

Business Administration

• Maintain organized business records, invoices, expenses, and administrative documentation
• Coordinate with accountants and auditors by preparing and providing required business documents
• Track important deadlines, compliance requirements, and document submissions
• Manage client invoicing, supplier payments, and administrative financial records
• Ensure accurate filing and maintenance of company documents

Team & Office Support

• Schedule meetings, appointments, and internal discussions
• Provide administrative and HR support to various business functions
• Coordinate internal workflows and assist with task delegation when required
• Support day-to-day office operations and business activities
• Assist teams with documentation, reporting, and administrative coordination

Client Coordination

• Respond to and coordinate client queries professionally and promptly
• Work closely with internal teams to ensure timely resolution of client requests
• Support client communications and maintain positive business relationships
• Ensure a high standard of customer service throughout all interactions

About LSF Global

LSF Global is a multinational HR consulting firm with operations across eight countries. We partner with Executives, Entrepreneurs, and Enterprises (3Es) to solve business challenges through people-centric solutions. Our expertise spans leadership development, executive coaching, corporate learning, organizational transformation, consulting, outsourcing, and offsites.

At LSF Global, you’ll be part of a collaborative and high-performing team, supporting business operations that contribute to delivering exceptional client experiences across global markets.

Job Details

• Job Title: Administration Assistant
• Job Type: Full-Time
• Location: Hong Kong
• Working Hours: 9:00 AM – 6:00 PM
• Working Days: Monday to Friday
• Probation Period: 6 Months
• Salary: No bar for the right candidate